Physicians and their practices are at tremendous personal and financial risk as audits by government contractors and health insurers threaten to recoup past payments. Refund requests in the thousands of dollars are not uncommon. Defending yourself and your practice against allegations of coding errors and inappropriate payments becomes very difficult for audited claims dating back two, five and even ten years.
Periodic expert review of your coding and documentation, as a component of your practice’s compliance program, to detect and correct errors, and ideally to prevent errors from occurring through ongoing monitoring and related education of physicians and staff.
The WSMA’s Chart Review Service can help you achieve those improvements in your coding and documentation activities.
Learn more about the WSMA Chart Review Service below. To schedule your practice for this service or for further questions, please contact WSMA’s health insurance coding specialist Michelle M. Lott, CPC, CPMA at 206.441.9762 / 800.552.0612 or firstname.lastname@example.org.
Learn more and get started today protecting yourself and your practice today.
In response to requests from member physicians and their practice managers, the WSMA is pleased to offer the WSMA Chart Review Service.
Your practice’s representative informs the practice’s physicians, other practitioners and any other parties within the practice of the chart review to be conducted, and obtains any authorizations to proceed as the practice leadership deems necessary.
The practice and the WSMA execute a separate business associate agreement that provides access and authority to the WSMA representative and designees to review patients’ clinical information and associated chart documentation solely for the purpose of performing the chart review.
Per the Office of Inspector General Compliance Program for Individual and Small Group Physician Practices, a randomly selected number of medical records could be reviewed to ensure that the coding was performed accurately.
Although there is no set formula to how many medical records should be reviewed, the OIG recommends five or more medical records per federal payer (i.e., Medicare, Medicaid), or five to ten medical records per physician. Of course, the larger the sample size, the larger the comfort level the practice’s clinicians and leadership will have about the results.
The WSMA will arrange to conduct a review of chart documentation from those records as mutually upon by the practice and the WSMA. The reviewer will:
The practice agrees that the reviewer’s spreadsheets and other materials are proprietary in nature and therefore may not be shared with any parties external to the practice.
Information gathered by the reviewer can be used to identify progress by the selected physicians and other practitioners in improving their chart documentation and related goals of achieving greater accuracy, including “under-coding,” “over-coding” and “under-documentation”.
The reviewer may be available to conduct onsite or web-based targeted education programs for the practice at a cost to be determined by the practice and the WSMA.
As a WSMA membership benefit, charges for the WSMA Chart Review Service are highly price competitive:
$45 per date of service – E/M only or E/M with minor procedure
$65 per date of service – Procedure & major procedure(s)
Web-based and onsite education – individually arranged
A targeted educational program can be provided at a cost to be mutually agreed upon by the practice and the WSMA, based upon the scope of the program content, and in a mutually agreeable format. Costs associated with onsite training sessions, such travel expenses, also may be imposed.
The practice and the WSMA will mutually agree upon the timeframe for the performance of the review and the post-review activities. The practice’s identification of the charts to be reviewed and its providing the WSMA with the materials to be reviewed will influence the timeline for the completion of this service.